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Overview : HIPAA Compliance

The Health Insurance Portability and Accountability Act (HIPAA) establishes security standards for safeguarding sensitive personally identifiable patient data, known as Protected Health Information (PHI). Enforced by the Office of Civil Rights (OCR), a division of the Department of Health and Human Services (HHS), HIPAA compliance aims to ensure health insurance portability, eliminate job lock due to preexisting medical conditions, and combat healthcare fraud and abuse by enforcing strict standards for the security and privacy of personal health information

Methodology

The HIPAA regulation delineates two main types of organizations:

1. Covered Entities: These encompass organizations that electronically gather,
create, or transmit personal health information (PHI). Primarily, this category includes
healthcare entities such as insurance carriers and healthcare service providers.

2. Business Associates: These are organizations that come into contact with PHI in
any capacity while working on behalf of a covered entity under contract. Examples
include billing companies, third-party consultants, IT providers, and cloud storage
services.

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HIPAA Security Rules

The primary security, maintenance, and handling protocols apply to both covered entities and business associates

HIPAA Privacy Rules

It sets forth the guidelines regarding patients’ rights to Protected Health Information (PHI) and is applicable to covered entities.

HIPAA Breach Notification Rules

This includes both companies and business associates and must be adhered to in the event of a data breach

Our Approach

Information Security Policy

Cyber Crisis Resiliency Program

Policies and Procedures

TwinTech Solutions streamlines HIPAA compliance for clients by providing a team of professionals who develop customized Policies and Procedures tailored to their existing infrastructure. Our documentation adheres to HIPAA guidelines, including essential policies like

Incident Management Procedure

Data Protection Policy

Privacy Statement

Privacy Impact Assessment

We aid the organization in assessing the impact of privacy controls and identifying existing gaps in privacy procedures. Subsequently, we initiate the Privacy Control Implementation process based on this assessment. This process includes conducting a data protection impact assessment (DPIA) to ensure comprehensive privacy management.

Centralized Process

During this phase, we develop and construct centralized procedures tailored to our clients’ needs and assist in their implementation across their organizations. Key processes essential for HIPAA compliance include:

  1. Data Subject Request handling
  2. Management of Data Subject consent
  3. Creation of breach inventory for incidents that have occurred.

Controls Framework

In this phase, we establish and oversee the implementation of all necessary controls within the organization. Additionally, we conduct Awareness Sessions for our clients to guide them through the implementation of each control in accordance with HIPAA requirements

Risk Register

During this phase, we analyze the current system of the company in alignment with HIPAA requirements to pinpoint existing risks. We collaborate with our client to identify these risks comprehensively and then guide them in implementing the requisite controls and policies to mitigate these risks effectively

Yearly Audit Framework

At this stage, we outline the plan for the Yearly Audit and execute it in collaboration with the organization. Following the implementation of all regulations and processes, the organization must undergo annual auditing, a service we provide to assist our customers.

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Entities Covered HIPAA

1. Company Health Plans
2. Government Programs
3. Health Care Provider
4. Health Insurance
5. HMOs

Security Rules for HIPAA

HIPAA mandates that covered entities and Business Associates adhere to several
security rules:

  1. Safeguard the confidentiality, integrity, and availability of all electronic protected health information (e-PHI) they handle
  2. Identify and mitigate foreseeable threats to the security or integrity of this information.
  3. Prevent improper uses or disclosures that could reasonably occur.
  4. Ensure compliance among their employees with these regulations.
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What are the basic requirements for HIPAA compliance?

What are the most common HIPAA violations?

Who is required to become a HIPAA Compliant?

Any covered entity (CE) or business associate (BA) handling, processing,
transmitting, maintaining, or encountering protected health information (PHI) must ensure compliance with HIPAA regulations

Who is responsible for HIPAA?

Both the healthcare organization and individual employees with access to
Protected Health Information (PHI) bear liability. The organization holds the
responsibility for ensuring HIPAA compliance through the implementation of all
necessary safeguards.

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